Project Coordinator

Role: Project Coordinator

Location: Hampshire (Greater Southampton)   

Type: Permanent | Full time 

Structure: 3 days in office and 2 WFH

Company: Business Consultancy 

Salary: Salary up to £27,000 - £30,000 (DOE) - this may be negotiable for the right level of experience. 

We are working with a small but dynamic business consultancy that helps drive innovation in leadership teams through sophisticated assesments and data focused soltuions. This is a failry junior role and ideal for someone that has a few years experience as PA, Project Coordination or executive assistant as you will be supporting key senior leaders in the business with day-to-day administrative tasks with some overlap into their current projects. This is a admin heavy role and you will need to bring a strong planning, scheduling, diary management event coordination and project based skill set to the table. 

Key Accountabilities:

Assisting Associates with diary management, booking travel arrangements including international travel, completing visa applications, adhering to vaccination and testing requirements and preparing itineraries and ensuring all relevant materials are prepared in a timely manner
On-going review of the diary to ensure optimal use of time and resources
Booking sessions for coaching programmes and workshops
Daily updating pipeline with sales activity
Participation in weekly update meetings
Working with our client services team to co-ordinate the preparation and delivery of larger client projects
Ablity to support sales functions and business development where neccessary. Basic sales proposal preparation
Accountable for monthly submission of expense receipts, assigning project code’s and responding to any financial queries raised by the finance team
Skills and Competence:

Confident and highly motivated with experience of supporting senior managers
Used to working at pace with flexibility, the ability to problem solve and have a proactive approach to tasks and projects
Excellent organisation, time management and prioritisation skills
Strong attention to detail, with a focus on accuracy
Excellent written and verbal communication and interpersonal skills, with the ability to deal confidently with client data and people at all levels
Ability to positively respond to last minute changes and deliver against tight deadlines
Desire to deliver great client service,putting the client at the heart of everything we do
Interest in and desire for personal development
Essential:

A minimum of 3 years in a similar personal/executive assistant role
Strong relationship builder and able to maintain long term relationships
Project coordination support experience will be hugely beneficial
Confidence and ability in booking online accommodation and travel arrangements
IT Savy: Highly Proficient in Office 365, Outlook, SharePoint and Microsoft Applications such as Planner and Forms / Strong level of IT knowledge e.g. Word and Excel
Digitally smart and technically aware with an ability to operate across multiple platforms
On Offer:

Company bonus scheme (based on company and personal performance)
33 days holiday (including statutory leave)
Christmas shutdown period between Christmas and New Year
Hybrid working (1-2 days per week)
Company Sick Pay
Company events
Opportunity to receive world-class development
Other wellbeing Initiatives 
Workplace Pension – 3% Employer contributions
Childcare Voucher scheme
Free onsite parking

We are looking for someone that will bring a sophisticated confidence to their work and delivery. A typical day might include managing diary appointments, working with the Client Services and Analytics team to co-ordinate client projects, booking travel, preparing itineraries and project resources, uploading opportunities to their bespoke platform and communicating with key client contacts to determine and deliver against bespoke and changing requirements.

This is the ideal role for someone who thrives in testing and challening situaitons and able to work in an agile and autonomous manner. This is a hybrid role and for the first 3 months you will be office based to get up to speed with everything. Candidates applying from further afield (outside of Hampshire) will only be considered should the local market not yield the results this client is looking for. Candidates would need to be willing to commute to Southampton or relocate.  This client in unfortunately unable to provide sponsorship