Administrative Specialist

The job:
The Admin Specialist will be responsible for providing administrative support by handling clerical duties, information tracking, personnel management, and third party vendor relationships. They will work closely with Management and HR. In order to be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills.
Responsibilities: 
Office Management
Manage incoming and outgoing correspondence, including emails, packages, and phone calls
Greet and direct visitors, ensuring a professional and welcoming environment
Maintain a clean and organized office space
Order and manage office supplies, tracking inventory and budget
Human Resources Support
Assist with employee onboarding, including paperwork, benefit enrollment, and orientation scheduling
Coordinate training sessions and maintain training records
Support recruitment efforts by scheduling interviews 
Maintain accurate and up-to-date personnel files
Vendor Management
Manage relationships with third-party vendors for building maintenance and personnel-related services
Negotiate contracts and ensure timely payment of invoices
Conduct regular performance reviews of vendors
Event Planning
Organize company events, team-building activities, and staff lunches
Coordinate logistics, including venue selection, catering, and equipment rentals
Manage event budgets and post-event evaluations
Reporting and Documentation
Prepare and submit reports, presentations, and other documents as required by management
Maintain accurate records of all administrative activities
Create and update standard operating procedures for administrative tasks
Project Support
Conduct research for various projects as assigned by leadership
Assist in the implementation of new administrative systems and processes
Provide administrative support for special projects and initiatives
Requirements
2+ years of experience in an administrative or office manager role
Must be bilingual in English and Spanish
Proficiency in Microsoft Office Suite and other relevant software
Excellent time management and organizational skills
Strong problem-solving abilities and attention to detail
Exceptional written and verbal communication skills
Self-motivated with a proactive approach to work
Ability to handle confidential information with discretion
Proven track record of meeting and exceeding performance goals
Benefits
Annual Bonus
Paid Time Off (PTO);
Company covered health, dental, vision, and life insurance;
5% 401(k) match plus an additional 4%;
Wellness Credit
Employee store credit;
Company sponsored events;
Fun team-building activities.