Administrator

Our Client is seeking a detail-oriented and organised individual to join their team as an Administrator in Liverpool. The successful candidate will be responsible for managing a variety of Admin duties on a weekly and monthly basis. The role requires strong communication skills, attention to detail, and the ability to work efficiently in a fast-paced environment.

Key Responsibilities:

Weekly Duties:

Timesheets Management:
- Chase timesheets via texts and calls, ensuring timely submission.
- Collect and reconcile timesheets, then send an email to operations for approval.

Job Costing:
- Job cost all labor expenses on the accounting system.

Vehicle Checklists:
- Ensure all vehicle checklists are submitted weekly and saved to file.
- Communicate any concerns or comments raised by drivers to the relevant personnel.

Training Coordination:
- Maintain an updated training matrix by checking for upcoming expirations.
- Stay current with Gas and Electrical training requirements, coordinating with the relevant manager.
- Contact training providers for availability and pricing of courses.

HR Administration:
- Record and upload all employee details accurately in the HR system.

DBS Management:
- Apply for new DBS checks and ensure timely renewals.

Other duties

Mileage Calculation:
- Calculate and send mileage reports to managers for approval.

Driving License Checks:
- Conduct driving license checks every 6 months.

New Starter Onboarding:
- Collect new starter information forms, including qualifications and certificates.
- Order DBS checks and chase for copies upon receipt of disclosure.

Certification Management:
- Manage Gas Safe, CSCS, and ECS certifications.

Document Management:
- Upload all relevant files to the HR folder in the shared drive and on the HR system.

Requirements:

- Previous experience in a similar role.
- Strong organizational and time-management skills.
- Excellent communication skills.
- Attention to detail and accuracy in data entry.

INDT

Please get in touch today with our Architecture Specialist Patryk Klimorowski on (phone number removed) or (phone number removed) for more details on opportunities available, or apply below with your CV.

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