Facilities Assistant

Job Reference: /SW/26-04/1150/12

Job Title: Facilities Assistant

Location: Telford

Salary: Competitive 

Hours per week: Monday to Friday - 08:00 - 17:00 - 40 hours per week 

Business Overview

Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates.

Role Overview

We are currently recruiting for a Facilities Assistant to join our passionate and driven team based at Telford.  

The Facilities Assistant is the onsite face of OCS. They are the first point of contact on site from a building perspective to ensure that the contract is delivered to the required standard and compliance is met.

Benefits

Informal hybrid/flexible working arrangements
25 days holiday + bank holidays
Free fruit in our offices
Employee Referral Scheme (if you refer a successful candidate to one of our vacancies)
Wide range of retail discounts
Regular social and charity events are held in our offices
Get involved in charity events in the local community

Wellbeing

Discounted gym membership
Eye test £25 voucher and up to £100 towards glasses
Join our Cycle to Work scheme via salary sacrifice
Access to “CHROMA”, our internal colleague-led diversity and inclusion community – join a committee or take part in our D&I initiatives and events
Access to internal Mental Health First Aiders

Career development and recognition

Immediate access to “Opportunity” our internal Learning and Development platform
Required professional membership fees paid for
Opportunity to win monthly Superstar Awards
Long service awards

Key Responsibilities:

Ensuring all tasks requested or carried out on behalf of the client are logged on the helpdesk and assigned to the correct person
Ensure all tasks are completed within their SLA, or make FM’s aware of any that might fail so we can mitigate raising any issues or concerns
Daily building walks/audits
Carrying out post room duties – Inbound and outbound
Complete regular stocktakes of stationary & hospitality and place orders as required
Meeting contractors/ OCS technicians and ensure relevant H&S paperwork is completed
Ensuring contractors paperwork is received and filed correctly for auditing purposes
Keeping a log of cleaners times/ holiday/ sickness and completing weekly timesheet
Making FM’s aware of any potential issues on site so they can be dealt with in a timely manner
Carry out low level PPM tasks as per schedule
Completing any other reasonable management request deemed within their capability in the allotted timeframe
Complete training where required
Deliver Tool Box Talks to the team where required and obtain signatures
Prepare meeting rooms as and when requested via the helpdesk, including providing hospitality
Ensure cleaning consumables are ordered monthly and sufficient stock is kept on site
Lead daily team meetings
Supporting furniture moves in and out of the building
Reporting of near hits and encouraging onsite teams to report them
Support security in emergencies and act as Incident Commander in evacuations

About You:

Applicants must have the right to work in the UK

Compliance requirements:

Using BlueHook and/or Concept, monitor and deal with all planned preventative (PPM) and reactive maintenance. Liaise with engineering team to ensure jobs are completed within their SLA. Escalate any that may fail to FM’s
Using the PPM schedule sent out each month monitor ppm progress and liaise with the helpdesk in a timely manner to get schedule
Check all PPM paperwork to see if any reactive works have been identified. Ensure works are completed and relevant paperwork is attached to the original PPM paperwork
Carry out regular hazard spotting walkabout of the building and grounds and raising any concerns identified. Encourage site teams to report any potential hazards to yourself.

Othe requirements:

Must be prepared to undertake a Security License Course and First Aid at Work (in order to obtain an SIA License)
Must be accepting of any training required to complete the role
Must be prepared to complete the occasional weekend duties due to power downs etc

How to apply

If you are interested to join a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply!

Alternatively, if you know someone whom you feel would be a good fit for this vacancy, click the link below to refer them and you could win up to £500! (T&Cs apply)

https://(url removed)/b/form/f3343c912a8643b69cfdc89dc2bbba8f