Assistant to the Commissioner

Job Description
NYC Aging seeks a dynamic, motivated, and detail-oriented individual to serve as Assistant to the Commissioner. The selected candidate will serve as a trusted, confidential assistant who provides support to the Commissioner with her day-to-day activities. The selected candidate will plan, implement and coordinate initiatives, set and drive progress towards goals and milestones. The Assistant to the Commissioner will also function as an integral agency team member who participates in agency and citywide initiatives, collaborate with executive agency staff and senior leaders. The selected candidate will report directly to the Commissioner and work closely with NYC Aging’s Diversity, Equity & Inclusion Officer, who serves in the Office of the Commissioner. Duties will include but not be limited to the following:
- Coordinate and schedule appointments and meetings.
- Assist with making travel arrangements; and manage the commissioner's calendar.
- Participate in stakeholder meetings as needed.
- Track and/or respond to constituent and stakeholder issues.
- Manage planning processes and critical projects involving various stakeholder groups.
- Prepare executive materials such as briefs, proposals, reports, agendas and presentations.
- Support compilation, review and approval of deliverables and edit administrative documents.
- Gather and prepare data for presentation by the Commissioner at hearings before City, State and Federal oversight agencies and legislative bodies.
- Assist the Commissioner in the planning and implementation of new policies, procedures and programs designed to deal with unusual circumstances.
- Coordinate the efforts of the various operational units involved in special projects; act as the liaison between the Commissioner and bureau, division or office heads in this regard.
- Lead special and confidential projects as required by the Commissioner or Agency Executive Cabinet.
- Undertake special projects at the request of the Commissioner.
- Establish and maintain cooperative relationships with agency personnel.
- May participate in agency-wide task forces as needed.