Executive Assistant

Job Title: Executive Assistant

Location: BS1 6AL

Start Date: ASAP

Pay Rate: £22.00 Per Hour (PAYE)

Working Hours: 36 Hours Per Week, 09:00 - 17:30

Job Purpose:

provide an essential corporate role that supports the CEO and their team to deliver their roles in an organised way by providing a high-quality support service.
be self-sufficient and able to work in a start-up environment.
demonstrate an ability to handle multiple priorities and apply excellent attention to detail in the work that you do.Key Responsibilities:

Proactively managing the CEO's diary, meeting requests, external visits and speaking engagements and ensuring schedules are organised and run smoothly.
Booking meetings and making appropriate arrangements (IT facilities, room booking, room layout, refreshments, etc)
Undertaking inbox management and, where appropriate, responding on behalf of the CEO. With oversight of the inbox, exercising judgement, initiative, and discretion in sorting urgent and non-urgent communications to assist in the prioritisation of work where appropriate.
Provide secretariat support to key meetings, preparing and collating meeting documentation, including liaising with key stakeholders to gather content, and ensuring a digital version is available ahead of the meeting.
Handling telephone calls on behalf of the CEO with discretion and tact and working with members of the wider team to ensure a high-quality administrative service is provided.
Proactively organising cost-effective travel and accommodation.
Providing support for events, large-scale meetings and VIP visits including venue management, and guest lists, and liaising closely with communications colleagues to ensure appropriate media coverage.Qualifications:

Business administration qualification to NVQ level 3 or equivalent qualification and /or able to demonstrate equivalent knowledge and understanding gained through experience.
A clear understanding of the requirements of a role that directly supports senior management.
Experience in providing administrative support within a busy organisation where accuracy and pace are vital
Experience in dealing with multiple senior stakeholders
Experience in organising and supporting meetings or events.Disclaimer: By applying for this role, you give consent for your information to be forwarded to our Client(s) and information of which may be retained within our databases therefore also agreeing to be represented by i-jobs with respect of the vacancy you're applying