Accounts Payable Clerk

Overview:We are currently seeking a detail-oriented and highly organized Accounts Payable Specialist to join our finance team. The Accounts Payable Specialist will be responsible for processing invoices, managing vendor payments, and ensuring accuracy in financial records. The ideal candidate will possess strong analytical skills, attention to detail, and the ability to work efficiently in a fast-paced environment.
Responsibilities:
Invoice Processing: Receive and review invoices for accuracy, completeness, and compliance with company policies. Code invoices with appropriate general ledger account codes and obtain necessary approvals for payment.
Payment Processing: Process vendor payments accurately and in a timely manner. Prepare and distribute payments via check, ACH, or wire transfer. Reconcile payments with supporting documentation and maintain payment records.
Vendor Management: Maintain vendor accounts, including updating contact information, resolving discrepancies, and addressing inquiries. Build and maintain positive relationships with vendors to facilitate smooth payment processes.
Expense Reporting: Review and reconcile employee expense reports, ensuring compliance with company policies and proper documentation. Process expense reimbursements in a timely manner.
Account Reconciliation: Reconcile accounts payable transactions and resolve discrepancies as necessary. Prepare and maintain reconciliations of vendor statements to ensure accuracy of accounts payable balances.
Month-end Closing: Assist in month-end closing processes, including accruals, reconciliations, and financial reporting related to accounts payable. Provide support for year-end audit procedures as needed.
Compliance: Ensure compliance with internal controls, accounting principles, and regulatory requirements related to accounts payable processes. Stay informed about changes in accounting standards and implement updates as necessary.
Process Improvement: Identify opportunities for process improvement and efficiency gains within the accounts payable function. Participate in projects to streamline processes and enhance departmental effectiveness.
Documentation and Recordkeeping: Maintain accurate and organized electronic and physical records of accounts payable transactions, invoices, and supporting documentation. Ensure proper retention and disposal of records in accordance with company policies.
Qualifications:
Bachelors degree in accounting, finance, or related field preferred.
2+ years of experience in accounts payable or related accounting roles.
Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Excel.
Strong understanding of accounting principles and practices.
Excellent analytical and problem-solving skills.
Attention to detail and accuracy in data entry and recordkeeping.
Ability to prioritize tasks and manage time effectively to meet deadlines.
Excellent communication and interpersonal skills.
Experience with process improvement initiatives is a plus.