HVAC Office Manager

Job Description
We are a local family-owned HVAC company seeking a dedicated and organized Office Manager to join our team. The Office Manager will play a crucial role in ensuring smooth operations by managing scheduling for staff, service, and installation appointments, and providing support/backup to the management teams, CSR reps, and Service Techs. 
The Office Manager is responsible for all transactional activity for accounting/billing, human resources-related functions, and offers administrative assistance across various other operational activities. The ideal candidate will be detail-oriented, possess excellent communication skills, and show excellent time-management skills.  
Office Manager Job Responsibilities: 
Responsible for all transactional activity in AR/AP, month-end closing processes in QuickBooks, weekly check runs, monthly bank reconciliations, and sending financial reports.  
Maintains office services by organizing office operations and procedures, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions. 
Responsible for all payroll processes through Paychex software and updating PTO schedules.  
Updating and monitoring company credit cards and expense report processes. 
Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement. 
Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments by improving processes.  
Keeps management informed by reviewing and analyzing special reports, summarizing information and identifying trends. 
Maintains office staff with orientation, employee records, and scheduling training processes. 
Maintains office staff job results by coaching, counseling, and mentoring employees 
Planning, monitoring, and appraising job results.  
Contributes to team effort by accomplishing related results as needed. 
This position offers a typical 8 to 5 pm work schedule (with some flexibility in hours) and a full benefits packet. This is a salaried position, and hours may vary depending on company business.