Administrative Support

Apple Recruitment are recruiting for an Administrative Support on behalf of the Belfast Health and Social Care Trust.

Job Purpose:

The post holder will be required to provide an efficient and effective administrative support service to include referral processing, appointment booking and eProcurement as required. The post holder will be the first point of contact for members of the public making enquiries by telephone.

Job Description:

* Undertake a range of admin support duties including, making appointments, maintaining diaries, receiving, processing and distributing incoming mail.

* Co-ordinate and process a range of correspondence in accordance with agreed procedures within area of responsibility.

* Process all referrals received for multi-disciplinary team in a timely and effective manner on Trust corporate systems and local databases.

* Maintain adequate supplies of stock and stationery, and order stock/nonstock items using Trust’s E-procurement system.

* Ordering of medical equipment and supplies for use by professional staff, using Trust IT systems.

* Ensure that all systems used both manual and computerised are maintained in an accurate and timely way and in accordance with local policy and procedure.

* Ensure that systems are in place to provide data returns, which support the provision of service reports

* Participate in the development of local policies and procedures, as appropriate. · Ensure all that tasks/duties are completed in a timely manner in accordance with agreed performance standards. · Establish, maintain and develop good working relationships with managers and staff at all levels throughout the Trust and interact effectively with members of the public as required. · Maintain standards of confidentiality regarding all information held in respect of service users and professional staff. · Prioritise workload in accordance with expected outcomes.

* Provide cover for staff during periods of sick/annual leave, as required.

* Contribute to effective team working.

* Cross cover in Transitional Services Teams as necessary.

* These posts can be subject to change and duties will change in line with Transitional Services reviews.

If you wish to apply or would like more information, please email your CV in Microsoft word format to Daniel Finlay by clicking on the link below. You must also include a bullet pointed synopsis at the top of your CV demonstrating how exactly you meet the Essential Criteria below:

Essential Criteria:

Applicants must, by the closing date for applications, have:

4 GCSE’s at grade C or above to include English Language or equivalent qualification and one year’s administrative experience. OR NVQ Level II in Administration and one year’s administrative experience. OR A minimum of two year’s administrative experience. Experience of using key information systems e.g. Paris, Staffplan, Dates, PAS.

Further Details:

· Hourly Rate: Band 3 - £11.67, 37.5 hours per week

· Duration: Temporary

. Location: Knockbracken Health Care Park

If you wish to apply or would like more information, please email your CV in Microsoft word format to Daniel Finlay by clicking on the link below.

Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.

Please note only applicants that match this criteria can be considered for the role.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer