Personal Assistant

Job Title: Personal Assistant

Duration: 12 months

Location: Warwick/ Hybrid (two to three days per week in the office)

Salary: £35000 per annum plus 5% performance bonus

Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.

Are you an experienced Personal Assistant looking for an exciting opportunity? Our client, a leading organisation in the Utilities sector, is seeking a dedicated and proactive Personal Assistant to provide comprehensive support to their NGT Directors and their direct reports.

Key Responsibilities:

Induct new starters into the specific business area, ensuring smooth onboarding and setting up necessary access and equipment.
Organise and manage meetings, maximising the Directors' and senior leadership team's time and making efficient travel arrangements.
Support virtual meetings and utilise in-room technology at key sites.
Assist in preparing communications and presentations, collaborating with Media & External Comms for external visits.
Coordinate and support ad-hoc projects within the team.
Manage enquiries from internal and external sources, handle sensitive and confidential information, including NGT Executive Papers.
Provide PA support to NGT colleagues when required for annual leave cover.
Arrange team events for Directors and their direct reports.
Pre-approve expenses and process purchase orders on behalf of the Director and their direct reports.
Attend meetings and provide secretarial duties, including typing presentations and issuing routine correspondence.
Required Skills and Qualifications:

Proven experience as a Personal Assistant.
Ability to handle highly confidential and sensitive information with discretion.
Excellent knowledge of MS Word, Excel, and PowerPoint.
Strong organisational skills.
Experience in liaising with senior staff members.
Proficiency processing expenses and purchase orders.
Initiative, flexibility, and problem-solving skills.
Effective communication with both internal and external stakeholders.
High attention to detail and accuracy in work.
Apply now to join our client's team as a Personal Assistant and make a positive impact on their organisation. Bring your enthusiasm, dedication, and strong organisational skills to this dynamic role. Don't miss out on this fantastic opportunity - apply today!

How to Apply:

To apply for this opportunity, please apply with an up-to-date CV. Candidates should ideally demonstrate evidence of the above responsibilities in their CV to be considered.

Please note that if you haven't heard from us within 48 hours, your application may not have been successful on this occasion. However, we may keep your details on file for future vacancies and contact you accordingly.

Pontoon is an equal opportunities employer and an employment consultancy