Accounts Receivable Clerk

Overview:We are seeking a detail-oriented and organized Accounts Receivable Specialist to join our finance team. The Accounts Receivable Specialist will be responsible for managing customer accounts, processing invoices, and ensuring timely collection of receivables. The ideal candidate will possess strong analytical skills, attention to detail, and the ability to communicate effectively with customers and internal stakeholders.
Responsibilities:
Invoice Generation: Generate and distribute invoices to customers accurately and in a timely manner. Verify invoice details, including pricing, terms, and discounts, to ensure accuracy.
Billing Support: Provide support to internal departments regarding billing inquiries, discrepancies, and special billing arrangements. Work closely with sales and customer service teams to address customer billing issues promptly.
Payment Processing: Record and apply customer payments accurately to their respective accounts. Reconcile payments received with invoices and resolve any discrepancies or payment delays.
Collections Management: Monitor accounts receivable aging reports and follow up with customers on overdue balances. Contact customers via phone, email, or mail to facilitate timely payment and resolve payment disputes or discrepancies.
Credit Management: Review credit applications and assess creditworthiness of new customers. Establish and maintain credit limits and terms for customers based on credit analysis and payment history.
Account Reconciliation: Reconcile accounts receivable balances with general ledger accounts on a regular basis. Investigate and resolve any variances or discrepancies in a timely manner.
Customer Relations: Build and maintain positive relationships with customers by providing excellent customer service and addressing inquiries and concerns in a professional and timely manner.
Reporting: Prepare and distribute periodic reports on accounts receivable aging, collections activities, and cash flow projections. Provide analysis and insights on receivables performance to management as needed.
Process Improvement: Identify opportunities for process improvements in accounts receivable processes and systems. Collaborate with cross-functional teams to implement changes and enhance efficiency and effectiveness.
Qualifications:
Bachelors degree in accounting, finance, or related field preferred.
2+ years of experience in accounts receivable or related finance roles.
Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Excel.
Strong understanding of accounting principles and practices.
Excellent analytical and problem-solving skills.
Attention to detail and accuracy in data entry and recordkeeping.
Strong communication and interpersonal skills.
Ability to prioritize tasks and manage time effectively to meet deadlines.
Experience with process improvement initiatives is a plus.