Senior Legal Assistant - Civil Rights Unit

Job Description
Position Summary:
The Senior Legal Assistant will work to support the attorneys by performing legal work in addition to clerical duties. The Senior Legal Assistant communicates on a daily basis with members of the public, attorneys, and department heads. The Senior Legal Assistant will work with other Legal Assistants and Clerks as part of a team to ensure that the responsibilities of the unit are met.
Essential Functions:
Administrative duties
Work with the other legal assistants and attorneys to organize discovery and discovery processes; lead discovery collection and organization for complex litigation cases, including e-discovery
Create case chart tracking stages of division cases and anticipated future cases
Draft and issue litigation holds to various governmental entities
Draft and issue subpoenas as needed, and work with division attorneys to collect and process data received in response to subpoenas
Document Gathering - Working with City and Outside Agencies to gather all documents/materials relevant to each litigation file, including but not limited to, criminal hearing transcripts, certified records of conviction, EMS and Fire records, DAO records, DHS records, Prison records, OPA records and tax records  
Assist in preparing witnesses for hearings and requesting discovery
Coordinate appearance of court reporters and technology providers
Prepare court notices, subpoenas for witnesses, trial exhibits
Schedule Independent Medical/Psychological Examinations, depositions
Interview City employees and witnesses as part of investigations
Follow up on action items
Clerical work
Set up all new cases files
Copy, scan, fax and hand-deliver documents
Redact sensitive information from discoverable documents
Preserve electronic copies of documents
Miscellaneous
Duties as the Chief requires
Assisting attorneys with the logistics of case management, document preparation and trial
Competencies, Knowledge, Skills and Abilities:
Excellent organizational skills
Effective and professional oral and written communication
Client management skills
Ability to manage numerous assignments.
Strong commitment to diversity, equity, and inclusion;
Strong interpersonal skills, including the ability to work on teams and collaborate with colleagues and clients